The Hertz Corporation Executive Assistant - Bolzano in Bolzano, Italy
Hertz started as a 12 car operation in Chicago in 1918 and has since grown into the world’s leading car rental company with over 11,000 locations throughout 140 countries. The secret of our success is no secret, really - it lies in providing rewarding career paths, fostering personal achievement and celebrating our collective success. Being # 1 takes talent, a clear vision of the road ahead, a driving passion for excellence, but most of all, great people.
What is this role all about?
As an Executive Assistan you will provide support to senior management with organisation, scheduling, correspondence and meetings. You will take responsibility of office organisation, project management, deadline compliance, and important documents and files.
Administration support to Directors and Management.
Assist in preparation of Business Review presentations, reports.
Co-ordinate and organise scheduled submission and distribution of reporting.
Event and business trip organisation.
Organise visitor agendas (understand purpose of visit, ensure facilities requirements are in place, ensure all relevant staff are informed of visit).
Organise travel for Hertz staff - Flights, Hotels, Conference rooms, Expenses, Car rentals.
Manage Director's diary (keep up to date with appointments, management team's holidays, major events and visits).
Arranging meetings as appropiate including taking and drafting minutes, as required, for circulation in an accurate and timely manner.
Updating Employee phone and email lists.
Liaise with Purchasing Department for purchase requisitioned by Managers and Directors (ensure approved Purchase Order is issued to supplier, ordering goods and following up on receipting of goods).
Ad-hoc projects/tasks as assigned
Min. 2 years experience in a busy and similar role, preferably within a multinational.
Ensuring an understanding of and compliance with the company procedures for health and safety, specifically reporting accidents and any defective equipment.
Strong working knowledge of Word, Excel and PowerPoint - advanced skills in Excel and PowePoint essential.
Fluent written and spoken English.
Excellent communication skills.
Must be highly organised person with attention to detail - 100% accuracy in report preparation is essential.
The candidate must be a self starter with lots of initiative to address issues without prompting.
Needs to be a good team player with the ability to positively influence the team morale.
Ability to multi-task is required as is the ability to prioritise effectively.
Flexible and adaptable to changing requirements and priorities.
Ability to interact with all levels across the organisation.
In return for your hard work and dedication, you will be rewarded with excellent career opportunities, training & development, staff discount programme and many more.
If you believe you have the skills and experience required to succeed within this challenging role in an established organisation please APPLY NOW
Numero di posizione 148610
# Positions 1
Categoria Fleet Operations
Tipo di Posizione Temporary Full Time